RWC Facility Reservation Request Form
This form is for making a request for space only. Completion of the form does not guarantee approval of your request or confirmation of space. The Requestor will be notified by email or telephone of the approval/denial of the request once it is reviewed.
All requests must be made 14 calendar days prior to proposed event date to be considered for approval. All requests less than 14 days in advance will be evaluated on a case by case basis.
Anyone can reserve Recreation and Wellness Center (RWC) space; however, priority is given to students, faculty, and organizations approved by the University of Missouri – St. Louis (UMSL).
Fees vary based on university affiliation of the attendees and direct costs needed to support the event/activity. Charges for facilities, set-up, clean-up, staffing and/or equipment may apply to each event and must be understood and agreed upon prior to the reservation confirmation being finalized. Events consisting of any guests not affiliated to UMSL (students, faculty, approved organizations, etc.) must be declared in advance.
Note: Requests are received and approved on a first come, first serve basis after UMSL Campus Recreation programming needs are filled. Events requesting participation and access for non-university related individuals must adhere to additional requirements and procedures per university regulations.
Due to safety and liability concerns, additional insurance and increased supervision may apply. The need for chaperones will be required (due to age restrictions) for special events in the UMSL Recreation and Wellness involving minors and/or anticipated guests.
I understand the conditions for this request as specified above.
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Requestor's first and last name
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Requestor's phone number
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Requestor's email address
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Requestor's address including city, state, and zip code
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What is the organization/department/company name that is hosting the event (if there is one)?
Organization's phone number
Please describe the event you are requesting.
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What is the total number of attendees for the event (participants, staff, and volunteers)?
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Which option most closely matches your attendance expectation?
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Will there be spectators for the event?
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What equipment will you need provided?
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What equipment do you plan on bringing yourself? Some restrictions may apply.
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What date(s) would you like to request?
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Do you have any backup dates to consider if the primary date is unavailable?
What is the time of the event? Please denote set-up time, event time, and tear down time.
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Will food and/or beverages be provide at the event?
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Is this a fundraising event. If yes, please explain for what and how the fundraising works.
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UMSL Entity Only: Will you be paying via MoCode?
Is there any other information you would like to share for this request?
